Business Office

The Business Office oversees the business-related operations of the college. It coordinates the development of the overall college budget, reimbursements, and contract processing. It is responsible for ensuring our college budget and fiscal functions run effectively and are in compliance in accordance with State and Federal laws and regulations. 

Business Office Forms Naming Convention File

Business Office Task List - PDF

Task Submit to Note Point of Contact
Petty Cash, Reimbursement
Requests, Mileage Reimbursement,
Statement of Conference Expense,
and Conference Advances 
Business Office via shared folder-Business
Office
Link to the shared folder:
\\appserv1\CAN_Business_Office\Business Office Documents
Please follow the following naming
conversions for the files:
See the naming
convention file.
Peter Tam
Email: [email protected]
Standard Services Agreements,
Independent Contracts and
Authorization for Payment forms,
Outside vendor agreements, Grant
Agreements, and Volunteer Packets
Business Office via shared folder-Business
Office 
Documents with sensitive
information, e.g., Social Security
number, must be submitted via
DropBox.
Ask the Business Office for a link.
Chantal Sosa
Email: [email protected]
PRFs/PAFs (all)  Business Office via shared folder-Business
Office
Please follow the submission
deadlines.
See the naming
convention file.
Chantal Sosa
Email: [email protected]
Procard Use Tax Report  Via Email to Chantal Sosa  Please follow the submission
deadline by the 5th of the month.
Chantal Sosa
Email: [email protected]
Procurement Card Packets \\appserv1\CIAG_Procurement_Card\Level 1Audit\Canada Please submit packets every month
due by the 21st of the following
month.
Chantal Sosa
Email: [email protected]
Classified Timesheets (Student
Assistant/Short Term/Classified
OT/Comp) & Professional Experts
Business Office via shared folder-Business
Office 
Please follow the submission
deadlines by the 30th of the month.
See the naming
convention file.
Edgardo Molina Carlos
Email: [email protected]
Faculty Timesheets  Business Office via shared folder-Business
Office 
Please follow the submission
deadlines by the 30th of the month.
Christine Huynh
Email: [email protected]
Vendor Invoices  District Accounts Payable via shared folder
Link to the shared folder:
\\smccd.net\GA\AP Mail Box - CAN\TO BE PROCESSED
The invoice must reference the PO
number (P# and E#) and the
supervisor’s approval.
See the naming
convention file.
Nelly Manuel, Accounts Payable
Email: [email protected]
Requisition Request Backups  District Purchasing via shared folder:
Link to the shared folder:
\\appserv1\purchasing\Backups\Requisitions\C anadacollege
Please follow the following naming
conversions for the files:
Ex: R24xxxxxx, vendor name
See the naming
convention file.
Irma Vasquez, District Buyer
Email: [email protected]

Fiscal Year Closing Schedule 

The closing schedules list timelines alphabetically by operational area. These District deadlines apply to ALL sources of funding. College Business Office may set earlier College timelines so that local review can be completed prior to the timelines outlined in this document. A chronological summary by month appears at the end of the documents.

  • Mini Close  (schedule released in Feb.)
  • Year-End Close  (schedule released in April)

Contact us

Should you have any question regarding our office or services, please do not hesitate to contact us.

[email protected]